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Band Booster Meeting Minutes – January 8, 2007
The Odessa High School Band of Distinction Band Boosters’ Meeting
was called to order at 7:00 P.M. in the band room at the high school
by President Carrie Moore. There were 22 people present.
Secretary’s Report: Connie Andrews
Connie was absent but had prepared the minutes of the December 8,
2006 meeting. The minutes were distributed. A motion was made,
seconded, and carried to accept the minutes as written.
Treasurer’s Report: Lisa Johnson
Operations (General Fund): $4,297.54
Money Market: $3,391.00
Fund Raising: $6,049.30
A $500 deposit has been made to the Bent Oak Golf Club for the
Tournament.
Fund Raising:
Carrie Moore reported that trash bags sales are going well.
We are low on yellow and white bags. Carrie will reorder.
Kathy Moore reported on the First Annual Odessa Band Golf
Tournament. It will be at Bent Oak Golf Course. Information
about the Silent Auction, Hole Sponsors, and signing teams up
for the tournament are on the web. Hole Sponsors will be for the
amounts as follows: Gold- $150, Silver- $100, Bronze-$50.
Golfer’s fees are $70 which allows them to play golf, eat lunch,
and get the opportunity to get many other prizes.
(Fee is discounted for foursome
sign-ups vs individual) The prizes,
such as for “longest put” or “hole in one” are sponsored by Bent
Oaks. Kathy stated that we need people to help with various jobs
that day such as grilling hot dogs and brats. An informational
letter about the golf tournament will be sent home with the
students very soon. The jobs that are needed will be in the
note. An advertising committee was formed with Kathy Moore, Sara
Williams, and Pam Raffurty volunteering. Those members will look
into working with businesses in the area for sponsorship. More
information on this will be shared with the students at a later
time.
In other fundraising news, Pam Raffurty is going to check if
we can collect Patricia’s coupons as an on-going fund raiser.
The magazine fund raiser was a success. An updated
spreadsheet has been made of how much each student sold. It is
being updated as more people subscribe to magazines, Parents may
check with Lisa Johnson to find out what a student has in their
trip account.
Old Business:
Chicago Trip:
Survey: Sixty-four surveys were returned. Scenario #2 was the
winner of the survey. That stated that the student will pay $450
for the trip and that will reduce the amount that the chaperone
will pay. The idea is to ensure that we get the required amount
of chaperones for the trip. Mr. Spayde has made 10 for 10 slips
that students can give to relatives and friends. This is a way
that people can sponsor students without having to sell
anything. Many people really like donating in this way. The
person pledges an amount of money and sends it to the student.
The student will then send a postcard to the person while the
student is on the band trip.
Ken reminded everyone that he had announced it ever since
July that each child could pay a small amount at a time each
month. He was excited that this was a concert band trip rather
than a marching band trip. He told about other successful
concert band trips in the past to Atlanta, St. Louis, and
Gatlinburg. Three buses will be taken on the trip from a very
reliable bus company.
Chaperone List: Ken announced that we are still in
need of chaperones for the trip, especially male chaperones.
Everyone that is able to chaperone on the Chicago trip are to
email Ken or Kirby as soon as possible.
New Business:
All Conference Band:
Odessa High School will host the All Conference band on March 2
and 3, 2007. The band boosters will help with setting up,
tearing down, and the luncheon and snack. Meal plans should be
made for approximately 130 students and directors from many
different schools in the conference. This will be discussed at
the next meeting.
Pageant of the Bands/Auction- March 10:
Ken announced that everyone should save their pennies, nickels,
dimes and dollars for the annual pie auction. Money for this
goes into the general operating account.
The meeting was adjourned.
Respectfully submitted:
Pam Raffurty, Vice President
Filling in for Recording Secretary,
Connie Andrews |
