President Connie Andrews called the meeting to order at 7 pm. There were 33 present. A clarification was asked concerning the reduction of the band budget as listed in last month’s minutes. Mr. Hansen stated the band budget was cut 50 %. The budget for uniforms, equipment and for additional staff is no longer. Was able to finagle expenses to pay for the additional staff. Advised the cuts will hurt the Drumline and Winter Guard. Spoke with the Superintendent on July 9 and other departments were also cut. The minutes for July’s meeting was moved to accept as written, seconded and approved.

Treasurer Lisa Johnson provided the report on the band’s accounts as:

Money Market: $ 9478.44
Fundraising: $ 13953.17
Regular Checking: $ 6416.16

Paid for 25 extra tickets to the BOA Grand Nationals finals and the entry fee for BOA. Received a lot of the first payments to the student’s accounts. No outstanding bills. The treasurer’s report was moved to accept, seconded, and passed.

Corresponding secretary’s report provided by Laura Osborn:

Asked to which Home Depot the thank you should be addressed. It is to the Independence location.
Thank you was sent to Dana and Tony Bamvakais for sponsoring a page in the Bulldog program.
Another thank you should be sent to Kitco for sponsoring the other page.

Buddy Parent/Directory/ Handbook

Will be compiled from the turned in forms. Thanked Lois Lannin for compiling the Band Handbook. The handbook is full of useful tips, ways to help and expectations of the band. These will be available on Meet the Band Night.

Meet The Band Night

Parents will be able to march the field show for a nominal donation. The order of events is practice, pictures, eat, and then the performance. The directors are still discussing the time of the event. An email will be sent out once the decision is made. Motion was made, seconded and passed to provide pizza for the band. The expense is approximately $300-500. Lois and Lisa J. are in charge of the meal. Admission to the night will be bottled water.

Mr. Hansen provided a reminder for Tuesday night practices. The band will not be performing at the Red and Black Game.

Fundraising

For all activities, the school board is only allowing 2 soliciting fundraisers a year. The band’s soliciting fundraisers are the magazine sales in September and the golf tournament in April. The pie auction and OMI do not count. Many good comments were made at the board meeting. The board is trying to balance the needs/burdens on the community by keeping track of fundraisers to they are not duplicated by another organization.

Trash bags were previously voted by the band boosters to discontinue its sales. Mr. Offield advised us it is considered a service to the community. It was moved, seconded and approved to continue selling trash bags. However we need to rethink the administration of its sales. It was approved that trash bags can be ordered on the form provided online. Becky Cowman will pick up the bags ordered. Trash bags can be picked up on Thursday evening practices. Payment is due when trash bags are picked up, not when ordered.

A question was asked if the programs at OMI will be considered a fundraiser if we are asking for ads from businesses. This will be checked on for later reference.

Magazine Sales will begin on September 10 for 2 weeks. There is still information available on the band’s website www.odessabands.com. Those who sold magazines last year will receive a print out of last year’s sales. They can then go ask for a renewal of subscription and possibly add new subscriptions. The student can receive up to 45 % of subscription depending on the type of magazine chosen.

Carrollton Band Day

The band will be marching in the parade and field show. Also performing in the parade is the 8th grade band, mini BOD. Pizza will be provided for a meal. Parents and/or family members are invited to eat the meal with the band. However a count is needed and a donation jar is set up to offset the cost of providing the meal for others besides the band. It is an all day affair. There will be indoor drumline and guard competitions. Donations of water and pop will also be needed for this competition and other upcoming competitions. A sign up sheet will be posted at Meet The Band Night. Donations can be sent to school anytime and the boosters will store until the supplies are needed.

Band Shirts

A few shirts are available now. They are $15 a piece. Another order will be placed later. Sign up sheets for T-shirts will also be posted at Meet The Band Night. Prepayment is required. Online Order Form

OMI

This is the 4th season. There are 13 bands scheduled to compete. Hope to have 16-20 bands. Competitions are parade, field show, indoor drumline and indoor guard. The day will begin at 7 am to 5 pm. Many people are needed to smoothly run a successful day. Volunteers are needed for many jobs:

• Ambassadors: Each participating school is assigned a liaison. The ambassador will answer questions, provides the band with a packet of information, and is their buddy for the day. Pam Raffurty is the chairman.
• Concessions: Becky Cowman and Lynette Vinson are the co-chairs. Volunteers are needed to work shifts thru out the day. Mr. Offield will provide costs for the concession stand food items provided through the same suppliers as for the regular concession events. There will be additional discussion on this at teh September Booster meeting.
• Programs: Programs will include a small write up about each participating school and a schedule of events.
•  Gates/Program Sales: A one-time fee will be charged for the field shows and indoor competitions at the gate. A wristband will be worn once fee is paid. Students will have a stamp on their wrist.
• First Aid: A nurse and/ or an EMT is needed.
• Hospitality: This provides a respite for judges, bus drivers and band directors. Meal and/or snacks will be provided.
• Judge’s Assistants: This is for the field judges. Make sure they have food and water.
• Parking: Directs parking in the morning for the buses. Rick Walker, chairman.
• Parade staff/ Bus traffic: Assembling the parade, directing traffic, and judging signs
• Trash: Making sure trash is continually picked up when full. Linda Eberhardt, chairman.
• Restroom: Popping into restrooms to make sure trash is deposed of, toilet paper and paper towels are available. Custodians will take care of issues. They just need to be informed.
• KMZU Radio Show: Darrell Andrews, chairman
• Announcing at the field show or indoors: Darrell Andrews and Alan Michaels
• Field Show Traffic: A few are allowed to drive vehicles onto the outdoor track. Bruce Watson, chairman
• Bleachers/Crowd Control: Make sure onlookers are seated and quiet during performances. Scott White, chairman
• Indoor Crowd Control: Make sure onlookers are seated and not allowed to enter the gym during a performance.
• Tent/Awning/Canopy: Provided by Linda Malott and Jill Welty
• Platforms for Judges: Will speak with Hap Phillips about possibly using platforms from the Puddle Jumpers Committee.
• Indoor Sound: Setting up music for guard performances. A boom box needs to be provided in the tile gym for practices. Mr. Hansen will provide the boom box.

All items will be discussed more at the next Band Boosters Meeting. Another meeting will be held the Monday before the competition. Meyer Music will provide T-shirts. Approximately $500 – 1000 is generated per band for the school and/or community.

Letter Jacket Patches

2006-07 patches will be ordered after September 10. Payment is due before patches will be ordered.

Meals for Competitions

Lee’s Summit North: Meal will be catered by Hy-Vee in Blue Springs. It is a chicken strip dinner. The price for the meal is $5 per person. The band boosters will provide the meal for the band members and directors.

UCM Festival of Bands: It was suggested for Manietti’s to cater the meal. Will provide 2 types of pasta, salad and breadsticks for $6.50 per person. Pam informed a count of 160 people was given. Must provide the restaurant with the ok by August 14.

A count will be taken at the next band meeting for the parents/family members eating with the band on each occasion. A donation will also be asked to cover the additional expenses.

Director’s Comments

Mr. Hansen asked about the purchase of a new video camera. This was previously approved for purchase. Pam Raffurty will look into purchasing the camera.

The props came under budget. We allocated $1000 for the frame. Cost for supplies was under $250. Home Depot, Kasa Electric and Rick Walker Construction donated materials. Steel from the ramps used last year was recycled. Allocated $5000 for the digitally printed screens. Found a company based in Wichita, Kansas who printed pictures for $2700 plus shipping.

Stated the best shows to watch are those at the end of the season, the BOA Super Regional in St Louis, UCM Festival of Bands and the Grand Nationals in Indianapolis. Applauded the hard work of the kids. Advised the show will constantly be evolving.

Spoke some about the Super Regional in St Louis. Our field performance is in the afternoon. Will leave Odessa around 7 am. Stop to practice at a High School in the suburbs. Will leave after the finals. Advised the money drop box will no longer be available. Lisa Johnson will be at the school on September 4 during 1st hour Band to accept the next scheduled payment.

Mr. Spayde apologized for not being available for Meet The Band Night. He will be at a wedding. The electric mallet is not quite the right sound. Does not need the octave extension. He is looking into enhancing its sound.

Respectfully submitted,
Chere White, Secretary