President Connie Andrews called the meeting to order. There were 39 present.

Lisa Johnson provided the treasurer’s report:

• Money Market: $ 14,846.24

• Fundraising: $ 20,066.24

• Regular Checking: $ 1,962.23
  

Props:

Volunteers are needed to commit to every Thursday evening practice, every home game, and every performance to help set up the major props. Please contact Mr. Hansen if you are able to do this. The guard can set up the black panels out front. The front ensemble will also need help setting up equipment.

Third Quarter Snacks:

Lois Lannin gave a report concerning the snacks for the first home. We were allowed to use the tile gym. This provided plenty of room for set up and for the students to eat. She will advise if help is needed in setting up, tearing down, and in supervising in the gym. It was suggested that there be a couple of parents to sit in the hallways to provide supervision in those areas.

Video Camera has been purchased and used.

Fundraising:

The band boosters will also accept Patricia’s receipts. Please place receipts in a manila envelope posted on the bulletin board in the band room. Pam Raffurty is coordinating this event.

Carrollton Band Day

Itinerary will be passed to the student and will be posted online. The parade is in the morning and the field show late afternoon. A parent is needed to ride the 8th grade bus to and from the event. The bus will return to Odessa around 2 pm.

Rosemarie Varner was able to locate a gator. We will transport the gator and trailer. A large enclosed trailer is needed to transport the conductor stands (one 6 ft and one 3-4 ft), tympanis, black panels, and other props. Contact Wayne Moore at 682-7288 for use of your trailer. An email will be sent out to those on the email list.

OMI (Odessa Marching Invitational):

An OMI meeting is schedule for October 1 at 7 pm. This meeting will be discussing the various aspects of what to expect on Saturday, October 6. We will split up into various groups. Mr. Spayde stated a few schools that would be present: Liberty, Francis Howell Central, Timberland, Rockbridge, Sherwood, Trenton, and Grain Valley. As of 9/10/07, a total of 15 bands will perform.

We currently have 13 ambassadors. We need 2 more. Ambassadors will escort their band to each of their performances, will provide maps and be available to help answer questions.

Lois Lannin will be the gate chairperson. Ticket prices are $5 for adults and $3 students. This fee is good for the whole day to all events except the parade. Will look into obtaining a different color wristband for the paying patrons.

Chere White will be the gate shifts chairperson.

Still need volunteers for the First Aid. Sarah Williams will be chairperson for the Hospitality Room, however volunteers are needed to help. Indoor Competition needs volunteers to man the doors and for crowd control. Lori Flexter has agreed to help, but more help is needed. Lindsey Hansen will make instruction signs and lines for the performers to enter and leave.

Ropes and quiet signs are needed outside for the bleacher control.

The concession stand is always in need of volunteers. Shifts are assigned so you may work several shifts in several different jobs.

BOA in St Louis
Date is October 20, 2007

The school will only pay for school bus transportation to and from St Louis. It was suggested the band boosters help provide for charter buses. The school will pay $1000. The fee for the buses is $4700. We have helped with the transportation on past competitions that are a distance away. It was moved that the band boosters pay $3700 for the charter buses. The motion was seconded and passed by the assembly.

Transportation for the props will be the same as in another competition. The stadium does not have a dock. The total time for parking, unloading, and moving of props at the stadium is 15 minutes.

Tickets for the St Louis competition will be ordered online at a later date. We will figure the total number needed. Complimentary tickets will be awarded to committed prop people first and leftovers to additional helpful volunteers.

Sound system:

Mr. Hansen asked for help in purchasing 2 self-contained speakers, an equalizer and microphones. This would help with hearing the soloists during the field show. The microphones will be for instrumental use. The speakers will have their own power source and will not need an amplifier. These can be used with the existing speakers. These will help with the reverb; provide a warmer tone and a quality sound. Is entertaining this idea since money was saved on the props. The speakers are $400 a piece. An equalizer will be $200, however a digital equalizer will run more. We could possibly obtain these for $1000- $1200. A motion was made to spend up to $1200 on this equipment. The motion was later amended to $1500. The motion was seconded and passed by the band boosters.

BOA in Indy:

A chaperon email will be sent out soon. Chaperons will need to pay a fee of $225. This fee is due on October 1. This fee will cover the hotel room, transportation, meals, tickets into the preliminaries and semi-finals, and the excursion trips. This will not pay for the finals tickets. The band will stay at the Doubletree Inn & Suites in Carmel, IN. Mr. Hansen is not sure if there are other rooms available. The cost of the room is $149 + tax per night. There are plenty of chaperons. The extra chaperons will room with other chaperons. Total number of band members, directors, and chaperons signed up to go to Indy are 172.

We will leave around 3 am on Thursday, November 15 and return around 9 am on Sunday, November 18.

Preliminaries are on Friday. The Semi-finals are on Saturday. The finals are Saturday evening.

Dana Bamvakais will make arrangements for a Friday meal at a restaurant. Help is needed to arrange the meal on Saturday afternoon. Mr. Hansen will make arrangements if no one will sign up.

Payments:
Second payment was due on September 4. About ¼ of the band members made the payment. The black box has returned and is mounted on the wall at the main door entering the band room. All payments may be dropped in this box and will be picked up by the band booster treasurer. Lisa Johnson asked for student’s names to be placed on the envelopes and/or on the memo section on checks.

New Business

Lois Lannin announced there are still handbooks available. We still need soda for the competitions. The sign up sheets were passed out at the meeting.

Hy-Vee is catering the meal at the Lee’s Summit North competition. The meal will be chicken fingers, macaroni and cheese, green beans, and rolls. The cost is $5 per person. A local Italian restaurant will also cater the meal at the UCM Festival of Bands. The meal will consist of 2 types of pasta, salad and breadsticks. The cost for this meal is under $7. An online sign up for each meal will be posted on the band’s website www.odessabands.com. These meals will be supplied to the band members free of charge. However payment is needed for the band supporters dining on the meal. Please allow the band members to eat first.

Concern was stated over the loudspeakers playing music while the band was playing at the home game. Advised it was the first game of the year and was probably overlooked. Suggestion was made to move the bleachers to face the crowd so the hometown crowd will be able to hear the band better.

Lisa Johnson ordered the T-shirts. Should be available for pick up at the Thursday evening practice before Carrollton Band Day.

Trash bag sales will continue. The current steps on ordering trash bags were reiterated. Order forms will be sent to school with number of bags needed. Trash bags will be picked up and paid for at the beginning of the Thursday evening practices, 6 pm.

Director Comments
Mr. Hansen:

Magazine Fundraiser went home with the band students on Monday, September 10. On magazine renewals, the student will receive 40% of fee. Can order books, CD’s, and magazines thru postcards sent out by the students and QSP online, just clink on Odessa, Missouri. A link is also on the band’s website. The average earned is $8 per subscription. The goal is 16 subscriptions per person. The money earned by the high school will go toward their trip fees. The middle school money will help finance technology called Smart Music and instruments.

Mrs. Hansen has resigned her post as music instructor at McQuerry. However she will remain as coach for the color guard. Mr. Hansen stated he would not be resigning as the band director/teacher. Asked for those to come to the director(s) with issues first before speaking to an administrator or board member.

Mrs. Hansen:

Wanted to confirm she was not forced to leave her position. Is looking forward to being home.

Mr. Spayde

Thanked the band boosters for the great support. Stated he needs help unloading the percussion at performance.